Folders

Overview

Folders can be used to organise your documents in the Workspace or the files in the Gallery. While they work similarly to folders on your local device, we'd like to point out a few specifics around how folders work in RSpace.

Folders in the Workspace

How you organise your Workspace is up to you – nobody else can alter this view. Each user has their own folder tree and can organise documents in their own way, except for the Shared folder (see below).

The Home Folder

The Home folder is your starting point in the RSpace Workspace, and its top-level location. Unless you enable Open Lab Autosharing, only the PIs of your LabGroups can see the files in your home folder.

To organise your Workspace, you can create Folders from the Create button. New Folders are placed on the top-level, or the Folder you're currently in. You can organise Documents into folders and move folders inside folders, using the Move button.

While the individual documents located within Folders can be shared with your peers, Folders themselves cannot. For related Documents or sequential pieces of work, you may consider using Notebooks, which make Document browsing easier and can be shared in their entirety.

Shared Folder

All users have a Shared folder, which contains all shared content (individually shared Items, or content shared among LabGroups , Collaboration Groups , or Project Groups). Content needs to be explicitly shared to appear in the Shared folder; the Move action does not move Documents into the Shared folder. Also, only PIs and LabAdmins can organise the Shared folder of their LabGroup by moving Documents and creating Folders.

Read more at Sharing Content.

Folders in the Gallery

Files such as images or PDFs, which you can add to your Documents, are stored in a separate section of RSpace called the Gallery. This enables a clear separation between Documents, which are kept in the Workspace, and supporting materials, which can be added to Documents, but are stored and organised independently in the Gallery.

You can create new Folders in the Gallery to help you organise these objects by choosing Create > New Folder when viewing the Gallery.