Edit a Sample or Container 🧪

Inventory is available to all existing and new Team and Enterprise customers at no extra cost, learn more at the RSpace Inventory Hub.


You can perform various actions on inventory items, depending on item type and user permissions.

These actions are :

Actions can be accessed right below the title of an item in view mode:

Screenshot of the header of a sample details page with horizontal menu of contextual action buttons just below.

Actions are also available within a context menu that appears wherever item checkboxes can be selected, which allows for bulk actions:

Screenshot of three search results, two of which are selected. The horizontal context menu is shown.

On smaller screens, all context actions might not be visible: use the More actions icon to access all the other actions.

A screenshot of the preview of a sample, "Antibody", which is being shown in a small window with the vertical more actions menu open below the usual horizontal actions menu.
Screenshot of some search results which are shown in a small window, with the first result selected. The more actions menu is visible below the usual horizontal actions menu.


Click on Info to view information about the item, such as date created and modified. Click on the arrow at the top of the panel to close it.

Screenshot of the main details page of a sample with the right-hand side more info sidebar open, showing the sample's global ID, and created and last modified time stamps.


To edit a sample, subsample or container:

  1. When viewing the item, click on the Edit icon.
Screenshot of the header of the sample's page, including the horizontal actions menu. The edit button is circled.
  1. You can now make edits to the fields. Some fields, such as the container type, cannot be changed after creation. Click on Save when done to confirm the changes.
Screenshot of the sample edit form. The save button is circled.

Batch Edit

To edit multiple items (of the same type) at the same time:

  1. Select some search results, and click "Batch Edit".
Screenshot of the main search in list view. The context menu is shown with, right of the "Select" button and left of "Duplicate", a "Batch Edit" button is shown. Below that, five subsamples are selected.
  1. The selected items can be seen in the table at the top. Tap the toggle to open and close.
Screenshot of the Subsample batch editing form. The top section of the "Batch editing 4 subsamples" form is an "Information" section. Contained within is a table listing the five selected subsamples.
  1. You can now make edits to the fields, with the changes applied to all of the items. Enable the field by tapping its checkbox and then enter a new value.
    The Preview Image cannot be edited when more than 25 items are selected.
  2. Finally, click on save to confirm the changes.


This action will present different options for each item type.

Clicking on the Create button in the context menu, the 'create in context' dialog will open.

The available creation options are detailed below.

Create an item inside a Container

This option is only available for containers.

To create an item inside an existing container:

  1. Select or open a container and click Create in the context menu. Alternatively (for image and grid containers) click directly on an empty location. Either way, the create dialog will open.
  2. Choose one of the available options for the new item (container or sample).
  3. Choose one of the available locations inside the container, where the new item will be placed. Locations can be selected either from the dropdown menu or clicking on an empty location.
    Only visual and grid containers require this step. For list containers, there is no need to select a location, as list containers have unlimited locations.
  4. Click on the Create button.
  5. The new item wizard will open, where the new item name and its other attributes can be edited.
  6. If you are creating a Sample in a List Container, you can edit the number of its subsamples.
    Otherwise, a sample with only 1 subsample will be created (in the selected location) by default.
  7. Click Save.

Create Template from Sample

This option is only available for an existing sample.

To create a template from a sample:

  1. Select or open a sample and click Create in the context menu. The create dialog will open.
  2. Click the Create button at the bottom of the dialog.
  3. The new template dialog will open, where the name can be edited, and fields can be selected (if available).
  4. Click Create Template.

Creating templates is also documented in Create and Use Sample Templates.

Create Sample from Template

This option is only available for an existing template.

To create a sample from a sample template:

  1. Select or open a template and click Create in the context menu. The create dialog will open.
  2. Click the Create button at the bottom of the dialog.
  3. The new item wizard will open, where the new item name and its other attributes can be edited. Note that the source template is preselected.
  4. Click Save.

Split Subsample

This option is only available for subsamples.

To split a subsample:

  1. When viewing a sample, scroll down and select the subsample using the checkbox, then choose Create from the context menu, or choose Create from the context menu when viewing a subsample.
  2. Once the dialog is open, input the total number of subsamples you want to split this subsample into, then click on the submit button.
The new subsamples resulting from a split will be placed on your Bench.
  1. The quantity of the original subsample will be split among the resulting subsamples evenly.
Screenshot of the subsamples section of the main samples page. Now, there are eight subsamples, with their quantities shown reflecting the fact that one subsample has been split into five subsample, each of equal quantity.

If you wish to split a subsample into uneven quantities, you can duplicate the subsample and edit the quantities in the Quantity field to reflect the split.


You can duplicate items by clicking on Duplicate. If you are duplicating a subsample, the sample's total quantity will be increased to account for this additional subsample. The duplicated subsample or container will be placed on your Bench. If you are duplicate a sample then the subsamples will not be duplicated, with the new sample automatically getting just one subsample.

Screenshot of the header of the main sample page with the horizontal actions menu just below. The duplicate button is circled.


Moving is documented in Move Samples and Containers.


Transferring is documented in Permissions and Sharing in Inventory.

Printing barcodes is documented in Scan, Use and Print Barcodes in Inventory.

Add to Basket / Remove from this Basket

Basket actions are documented in Creating and using Baskets.


Just like in the ELN, items moved to trash can always be restored.

You can move items into the trash by clicking on the Trash button when viewing them. It is likely to appear in the More actions menu based on your screen size:

You can also move to trash in bulk by selecting items using their checkboxes in the left panel, then selecting Trash:


By default, search results only return Current items. You can view and restore items that are in the trash by changing the Status filter to Current & In Trash, or to In Trash only.

You can also use the Status filter on a sample to view and/or restore its deleted subsamples.

An "in trash" status indicator is present on a trashed item, and editing and other actions are not available. You can click Restore to move the item out of the trash.

When restoring a sample, the active subsamples at the time of deletion will be restored as well. Restoring a container will not restore items that were contained in it.

Add a File Attachment

If you have files that should be stored in connection to an inventory item, these can be uploaded when editing the item, through "Attachments" section, or sample field.

More details: Add a File Attachment to an Inventory Item.

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