RSpace Changelog

Keep up to date with new releases of RSpace. For API changes, please see API Changelog.

What's new in 2.19 (also 1.119), February 2026

ELN Features

1. XML export-import now includes stoichiometry tables generated for chemical attachments.

ELN Bugfixes

1. We fixed a problem where changes to the permission type of a shared document were sometimes not saved.
2. The RSpace-Figshare integration was updated to work with the latest Figshare API, which should fix the problems with authenticating the integration on the Apps page and exporting to the Figshare repository.
3. In the public API, links returned as part of the /folders/tree/{id} endpoint response now have the id parameter applied correctly (issue #521).

Community Contributions

1. When exporting to Dataverse, users may select a metadata language from the list of options preset by the System Admin (#478, RSpace fix based on contribution from akos326, thank you! 🎉)

What's new in 2.18 (also 1.118), January 2026

ELN Features

1. PDF and HTML export now includes stoichiometry tables generated for chemical attachments.
2. XML export-import mechanism now covers the execution data saved when running Galaxy workflows.

ELN Bugfixes

1. We fixed a problem with re-importing RSpace documents containing chemical reactions.
2. Opening the profile page of the group that a user is not a member of no longer throws an error.

Community Contributions

1. When exporting to Dataverse, license selection didn't properly set the license (#542, RSpace fix based on contribution from akos326, thank you! 🎉)

What's new in 2.17 (also 1.117), December 2025

ELN Features

1. We've reviewed and unified our password policy, so that the password requirements (both regular passwords and validation passwords) are clearly visible in the UI and are consistently applied across password-changing workflows.
   1. RSpace passwords can be 8 - 50 characters long, and can contain letters, numbers and common special characters.
   2. We also fixed a bug where spaces at the start or at the end of the password were silently stripped out by the system. This may cause some accounts to be unable to log in, in which case resetting the password will fix the issue.
2. There is a new Apps panel describing our Jupyter Notebooks integration.

ELN Bugfixes

1. We fixed a Gallery error occurring on an attempt to save a new filestore pointing to a subdirectory of an external file system (SMB/SFTP/iRODS)

What's new in 2.16 (also 1.116), November 2025

ELN Features

1. A fresh, redesigned Share dialog UI! 🎉 The dialog comes with additional features: it allows you to view and modify the shared status of a single selected record, without having to use the My RSpace -> Shared Documents page
2. You can now Sync Jupyter Notebooks with the RSpace Python Client thanks to some new Python scripts! 🔃 To support this, the Document and Notebook editor have a new Jupyter Notebook Viewer for .ipynb file attachments
3. Insert from Gallery in the text editor is now using the new Gallery UI
4. Server-configured custom links now appear in a help button dropdown, to stay available on redesigned pages that don't display a page footer
5. Snippets can now be previewed in the new Gallery

ELN Bugfixes

1. Fixed problem where attempt to open another user's Notebook was, for some scenarios, resulting in 'inferring shared context' error
2. Fixed problem with our protocols.io integration, the import functionality is now restored in the Workspace and document editor view
3. Fixed problem with navigating to the Shared Snippets folder in the new Gallery UI

Inventory Features

1. If a basic search yields no results, we automatically display search results as if you had searched for a partial match, which should be more robust
2. More consistent and standardised use of grid container custom axis labels, in CSV exports and Grid Coordinates column

What's new in 2.15 (also 1.115), October 2025

ELN Features

1. Stoichiometry Tables! 🎉 RSpace now supports calculations for chemical attachments that describe a chemical reaction.
2. Imported DMPs display more metadata in the Gallery: new DMP Details section in the info panel displays a direct Link, DOI Link, and Source for all new DMP imports.

ELN Bugfixes

1. Fixed problem with 'incorrect sharing status' popup showing up when navigating to Shared -> ProjectGroups folder.
2. Fixed problem with new version of a document attachment not having its content indexed.
3. Fixed problem with multiple tags of an ELN document being combined into one after duplicating that document.
4. Fixed problem with PI being unable to create a document inside a shared notebook owned by a group member.
5. When navigating to a shared notebook, the Create button was sometimes shown, or hidden, incorrectly.
6. Fixed problem with transferring versioned shared forms to sysadmin during user deletion. This was often blocking the sysadmin from being able to delete users who created such forms.
7. Fixed problem with text editor toolbar disappearing after a specific customisation is made.

Inventory Features

1. Inventory has been migrated to our accented UI theme! 🎨
2. The size of the JS bundle that needs to be downloaded by the browser is significantly reduced.

What's new in 2.14 (also 1.114), September 2025

We're releasing a bit earlier this month, so as to shift our release schedule to the first week of the month! 📅

ELN Features

1. ​Fieldmark integration now supports the latest Fieldmark API. We've also published a 3-minute video overview of the FAIR end-to-end sample workflow facilitated by our Fieldmark and IGSN ID integrations! 🎉
2. Improved error handling in DMPTool integration, as private DMPs that are less than 50% populated (or marked as "test") are not returned by the DMPTool API.
3. We've made a few accessibility fixes in the past couple releases: Gallery and Inventory now support WCAG 2.4.1 Bypass Blocks and 2.4.2 Page Titled criteria. You can view our updated WCAG Accessibility Self-Assessment on our Accessibility page.

ELN Bugfixes

1. We fixed some scenarios where PIs/LabAdmins could accidentally move shared records out of the Shared folder. If you've encountered existing content that might be affected by this bug, please get in touch with our support team.

What's new in 2.13 (also 1.113), August 2025

ELN Features

1. A new integration with Galaxy, an open-source computation platform! 🎉 Data attached to RSpace documents can now be uploaded directly to Galaxy, where its use in analyses can be tracked and linked back to the document it originated from.
2. A new About RSpace panel, that can be opened from the Account dropdown, or by going to /about.
3. Improved ordering of sub-gallery icons on the new Gallery page to be more intuitive.
4. A generic skip-to-content menu now allows keyboard navigation users to skip past all of the navigation and headers elements that are present on every page, and go straight to the content.
5. Adjustment to the colour of call-to-action buttons, for better contrast.
6. Rename action in the Workspace has been migrated to our new design.

ELN Bugfixes

1. We fixed a problem with moving documents into own Notebook after sharing that Notebook with others.

Inventory Features

1. Fieldmark integration now supports linking of pre-registered IGSN IDs 🎉
2. UI of selecting templates when creating a new sample has been updated, with clearer helper text, and radio buttons indicating the selected template.
3. An explicit "clear" button has been added to the subsample notes entry field; also, fixed bug with notes field not resetting after creating a new note.
4. The skip-to-content menu has also been implemented in Inventory.
5. Adjustment to the colour of call-to-action buttons, for better contrast.

Inventory Bugfixes

1. Fields with units are now standardised to have the unit appear on the right, and the field width has been reduced for better UX.
2. Fixed problem with duplicated network calls occurring during some navigation actions.

What's new in 2.12 (also 1.112), July 2025

ELN Features

1. New integration with PubChem: you can now search and import chemicals from PubChem directly into documents! 🎉 The integration is available through a new tinyMCE button, for users who have enabled the Chemistry App.
2. A new notifications icon in the navbar dynamically updates with the total message and notification count, and can be accessed from every page. Previously, you could only see your unread count from the messaging icons in the Workspace.
3. Users can now trigger document creation directly inside shared notebooks
4. We have added an example Electron Microscopy Glossary (EMG), maintained by the Helmholtz Metadata Collaboration, to the Import Tags by Uploading ontology files in csv format docs.
5. Added an API integration card to the "Third-party RSpace Integrations" section of the Apps page, to highlight the ability for anyone to write scripts that utilise the RSpace API.

ELN Bugfixes

1. We fixed a few performance issues with opening notebooks and navigating between notebook entries. The impact depends on the specific scenario, but generally, the notebook view should be loading up to 40% faster now! 🚄
2. We have finished our Flow to TypeScript migration! ⚙️ Robert, our front-end lead, wrote an article on the process on our blog.
3. Updated ROR API to v2, ahead of v1 being sunset end of 2025
4. Fixed Create > From Word not appearing in shared areas
5. Fixed moving files to iRODS not working for filestores created in the new Gallery UI
6. Updated Workspace Chemistry icon to match the simpler icon used in the Gallery

Inventory Features

1. CSV import now supports linking of pre-created IGSN IDs 🎉
2. Updated ZIP bundle of CSV example files, that can be used in conjunction with a new YouTube tutorial playlist to learn more about importing samples into Inventory

Inventory Bugfixes

1. Fixed Container tags not being saved during CSV import
2. Fixed "Previous Location" column not displaying properly in some cases

Community Contributions

1. RSpace API and UI options for retrieving audit trail events are now aligned (#232, contributed by richarda23)

What's new in 2.11 (also 1.111), June 2025

ELN Features

1. We've reviewed security and logging around usage of the public RSpace API, which resulted in a few changes:
   1. The OAuth 2.0 password grant flow, which allows authenticating to the public RSpace API through access tokens generated from user credentials, is now disabled by default. To re-enable it, the System Admin should change the api.oauth.authentication system setting
   2. Server-side logging is updated to clearly distinguish requests to the RSpace API that originate from external clients. These requests are collected into a new "ApiRequests" log file
   3. We reviewed and updated many messages logged into the "SecurityEvents" log file, so they are more consistent in terms of formatting, logged parameters, and context in which they are added

ELN Bugfixes

1. We fixed a problem with some users being unable to delete their incoming Notifications

Inventory Features

1. We've added new IGSN ID features, which will soon work nicely with our Fieldmark integration! 🎉
   1. An "IGSN IDs" sidebar item will open a new IGSN ID management page, which supports bulk-creating draft IDs without immediately associating them to Inventory items, viewing a comprehensive list of IDs managed by RSpace, and printing QR codes for labelling physical samples.
   2. When viewing an Inventory item, you can either choose to create a new IGSN ID and associate it with the item (existing functionality), or to link an already created IGSN ID (new functionality).
   3. As the linking interface supports barcode scanning, these two features can be used to print out draft IGSN ID labels, label samples collected in the field, then link those IGSN IDs to newly created sample entries when back from the field.

Inventory Bugfixes

1. Improved UX when creating samples, ensuring the overview panel is not collapsed, and the name field is more clearly indicated as required

What's new in 2.10 (also 1.110), May 2025

ELN Features

1. We're continuing to make improvements to our recently released open-source chemistry tooling:
   1. The new chemistry engine, which was until now available only to our supported customers, is now part of our open-source RSpace project on GitHub! 🎉
   2. Improvements to chemical search performance and exact and substructure search, including a fix for square brackets not working in search
   3. Improvements to chemical preview images. Also .pdb files now upload much quicker as we no longer try to generate a preview image (default pdb icon is used instead)
2. PIs and LabAdmins can now move shared documents into shared Notebooks
3. We reordered the sysadmin system settings list so properties are grouped into clearer categories

ELN Bugfixes

1. Disabling the api.available system setting was causing issues in the UI. We redesigned the setting to make behaviour more robust: disabling the setting prevents external API clients from connecting with an API Key, or with OAuth credentials flow, but doesn't stop RSpace UI from calling public API endpoints
2. UI improvement preventing users from inadvertently creating several new Notebooks at once

What’s new in 2.9 (also 1.109), April 2025

ELN Features

1. Creation of Documents and Notebooks can be now triggered directly in shared folders. The Document or Notebook is created in the owner's Workspace as usual, but will also be immediately shared with collaborators in the selected location.

ELN Bugfixes

1. We fixed a rare problem where duplicating a Document that is also shared into a Notebook could result in a copy of this Document being added to the Notebook. If you think your users were affected by this issue, please contact RSpace Support.

Inventory Features

1. IGSN IDs can be now printed as QR code labels, as well as in a raffle book format (each label twice) for your field trip.

What’s new in 2.8 (also 1.108), March 2025

ELN Features

1. We're excited to announce that with the release of this version, RSpace uses open-source solutions for drawing, editing, and searching chemical structures! 🔬 Read more on our blog.  
2. New Gallery now supports previewing of .dna files with the SnapGene integration.
3. We've updated the group invitation email notification: users who receive an invitation can accept or reject the invitation directly from the email.
4. When a Sysadmin exports a Users table to CSV, the 'Usage' column will be formatted as a number. (#277)

ELN Bugfixes

1. We fixed a couple of problems around exports including DMPs added through the DMPtool or DMPonline integrations.
2. We fixed an occasional UI problem where after a period of inactivity, RSpace was redirecting the user to a page showing a printout of JSON data.

What’s new in 2.7 (also 1.107), February 2025

ELN Features

1. We've released the redesigned Gallery! ✨ We've made many upgrades to the interface, including improving the filestores setup flow, addition of a Carousel view, and general user experience improvements. This new version will also make it easier to surface more metadata on files. While we hope that everything works as expected, if you encounter any issues, please let us know & access the feature on the old Gallery at your-server-url.researchspace.com/oldGallery in the meantime.
2. As part of the new Gallery launch, we've also refreshed our navigation bar! It now works much better on smaller screens, emphasises the main areas of RSpace, and separates out less used areas of the app into an account dropdown.
3. The DMPonline integration, which enables easy import of DMPs into the Gallery, is now available!
4. When viewing a restored document with a historical attachment, we indicated more clearly that it cannot be edited directly.
5. It is now possible to configure connection to multiple PyRAT instances!
6. The choice of columns on the Sysadmin > Users page now persists across browser sessions.
7. We improved performance when creating and sharing ELN content, especially in/into large folders (i.e. folders that already have lots of content). This should also help with performance of document creation in groups that use autosharing, and in document creation through our public API.

ELN Bugfixes

1. GitHub Integration now queries the default branch, rather than assuming it will be named "master".

Community Contributions

1. Improvements to the iRODS file system setup user experience (#39, contributed by ll4strw)
2. Additional iRODS client/server negotiation policy configuration (#111, contributed by ll4strw)

What’s new in 2.6 (also 1.106), January 2025

ELN Features

1. Proof-of-concept DMPonline integration will be available with the next version of DMPonline! ✨ This integration will become functional as soon as the next DMPonline release is out, as it enables user-level authentication.
2. We're continuing work on the Gallery redesign (check it out by changing the URL to /newGallery!). This release implements the Filestores section, which supports configuring and accessing remote filestores directly or through iRODS, and various other improvements such as refreshed icons.
3. We improved performance when sharing and unsharing ELN content with large groups of users. This should also help with performance of document creation in groups that use autosharing.

ELN Bugfixes

1. Fixed embedding of YouTube and JoVE videos, videos can be saved as embedded links and played from within a document.

What’s new in 2.5 (also 1.105), December 2024

ELN Features

1. You can now compare and export Documents as CSV! ✨ After selecting several Documents in the Workspace, pick CSV from the context menu to open the new "Export Documents to CSV" panel. This view enables you to easily compare values across various Document fields, and export selected Documents as CSV.
2. We're hard at work on our Gallery redesign, with the current in-progress version available to try out by simply changing the URL from /gallery to /newGallery. This release brings navigation and view improvements (including a brand new Carousel view), a larger drag n' drop zone for easier file uploads, and support for editing. Our current focus is to improve how the Gallery integrates with filestores and RDM tools such as iRODS.

Inventory Features

1. Ongoing Gallery redesign has made various improvements to the "Insert from Gallery" dialog, which enables attaching Gallery items to Inventory items.

What’s new in 2.4 (also 1.104), November 2024

ELN Features

1. Support for Single-Sign On environments based on OpenID Connect protocol
2. Separation of systems used for live chat and analytics, which enables sysadmins to toggle the support chat feature independently from analytics collection

ELN Bugfixes

1. XML/HTML export now handles errors in a more robust way. This should stop occasional problems with user not getting any notification that their export has failed
2. Move action in RSpace Gallery now works correctly for folders having non-unique names
3. Special characters are now more robustly supported on certain filtering fields

Inventory Features

1. User can now create new subsamples within existing Samples, using a new step-by-step Create menu wizard
2. Gallery dialog for file attachments has a new pagination mechanism, and supports more file type-related actions
3. Text editor is now displayed inline, rather than appearing after clicking on an input field. This change should stop occasional problems with positioning of the editor

What’s new in 2.3 (also 1.103), September 2024

ELN Features

1. Improved form handling when deleting users: when a sysadmin deletes a user who owns Forms that are shared, we alert the sysadmin that the Forms will be transferred to them. This enables the removal of a user without losing access to their shared Forms
2. For improved security, Users' API keys are now stored hashed on the database, and only displayed in plain-text immediately after creation

Inventory Features

1. Gallery files can be now be directly attached to Inventory items! This is the first step in a series of improvements to streamline file association across RSpace. By moving towards treating all Inventory attachments as Gallery items, we can reduce file duplication and facilitate rich Inventory records. The attachment picker will also give you a preview of our upcoming redesigned Gallery interface! ✨
2. Improved loading performance, thanks to a new API endpoint for retrieving images and thumbnails by their contentsHash
3. Bulk-trashing all subsamples of a sample now raises a prompt to trash the sample
4. We can now persist UI states, meaning you won't have to manually toggle certain options each time you reopen RSpace! For now, we save which detail panel sections are expanded, whether you've collapsed to one-panel view, and sorting/viewing options in the Gallery Picker.

What’s new in 2.2 (also 1.102), August 2024

ELN Features

1. Integration with Digital Commons Data, enabling researchers to export their documents to the repository directly from RSpace
2. Google Drive integration has been reactivated! ✨
3. Tables imported using the PyRAT integration now include a link to the PyRAT instance they came from, and we've improved how the tables display in documents

ELN Bugfixes

1. In the SSO-SAML setup, we've fixed the signup page encoding problem with non-UTF-8 characters

Inventory Features

1. Subsamples preview panel on a Sample now also displays their preview image, description, and barcodes
2. When deleting a Sample, user can choose to force-delete all Subsamples regardless of their location
3. More robust validation of Sample date/time fields

What’s new in 2.1 (also 1.101), July 2024

ELN Features

1. Significantly improved performance of API document search and of Workspace UI 'View All' listing
2. Mentions in document editor ('@') now support showing longer list of users
3. Sysadmin delete user action is now enabled only if the functionality is enabled in deployment properties

ELN Bugfixes

1. PDF export now correctly handles option for restarting page numbering for each document

Inventory Features

This release, we've focused improving the flexibility and experience of using samples and subsamples. We hope it is now easier to work with samples that only have one subsample, as well as manage samples with subsamples!

1. Samples now include a subsample preview panel alongside the list of subsamples, providing quick access and navigation through core subsample details, as well as a collapsible list of subsample notes
2. Sample creation provides more guidance around creating either an individual sample (with one subsample), or a sample with multiple subsamples
3. For samples with only one subsample, the Split action is directly available in the sample Create menu, and will split the subsample into two
4. Subsample overview section includes a clickable link that surfaces how many other subsamples exist for this sample
5. When sample deletion is blocked due to its subsample(s) currently having a container location, we now list the problematic subsamples in the error notification

What's new in ✨2.0✨ - We're Open Source! (June 2024)

After many months of preparation, we are proud to release RSpace into the open-source world! Research Space will continue maintaining RSpace, making regular releases, with this changelog being kept up to date.

You can find out more at the following:

• Visit the project wiki on GitHub to find information on community activities and how to contribute
• Sign up to the open-source mailing list to get the latest news on how to participate in the open-source community
• Reach out via opensource@researchspace.com if you have specific questions or feedback

We're excited to embark on this journey with you and look forward to this exciting new phase for RSpace!

Older RSpace Changelogs

Changelogs for RSpace 1.100 and earlier can be found on our old changelogs page.